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Fully automate the purchasing process with a standard Fastrack
feature available to all clients. Fastrack EDI On-Line
Purchasing
facilitates the processing of purchase orders reducing the
expense and time it takes to create and follow-up on them.
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Coming Soon!
On-Line Purchasing with
Cardinal Health and Graham Field |
Key Features/Benefits
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Send
purchase orders electronically to
vendors
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Receive
electronic order acknowledgements, advance ship notice/manifest and invoices from the vendors.
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Invoices
can automatically populate most third party Accounts
Payable systems.
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Receipt
of advance ship notice will automatically confirm drop
ship orders.
Fastrack works with the following vendors:
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The EDI transactions supported at this time by Fastrack include:
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810
is the response file containing the invoice from the vendor.
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832 is the Vendor
Product/Price catalog. This file displays all of the products
and their prices and can be imported into your system. Fastrack
clients can establish a link between the Vendor Part Number and
the Fastrack System Product Number; so they do not have to be
manually entered. Fastrack can also accept other product
catalog files for import.
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850
is the electronic file sent to the vendor containing the
purchase order.
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855
is the acknowledgement response file from the vendor. It
confirms that the Vendor has received the 850 (the PO),
and displays information such as the scheduled ship date, etc.
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856
is the Advance Ship Notice/Manifest file used to indicate
the order has been shipped, listing the contents of a shipment
of goods as well as additional information related to the
shipment, such as order information, product description,
physical characteristics, type of packaging, carrier
information, etc.
Sending the Electronic Purchase Order
The user can send the Purchase Order (850) file directly
from the Fastrack Purchase Order module by clicking on the
Send EDI 850 File icon, after the PO entry is completed.
This creates the 850 file and opens up the ftp site for the user
to send the file.
The On-Line Purchasing system displays the EDI 850
Transmission Report.
Clicking this button and choosing the appropriate vendor enables
the user to download the response file.
855 Order Acknowledgement
To verify the PO has been received by the vendor and to retrieve
an estimated ship date the user can select the 855 file they
received from the Vendor and display or print the report.
The system captures the Scheduled Ship Date from the
report and auto populates the field in the PO list.
856 Advance Ship Notice/Manifest
The user can select the appropriate 856 to obtain shipping
information related to a specific purchase order. In the event of a drop shipment, the Fastrack
software automatically confirms the delivery, moving the
patient’s order into the billing process, eliminating the manual
confirmation process.
Print 810 Response File
The EDI 810 response file received from the vendor can be
printed or imported into a third party accounts payable system.
After the file is selected the invoice is generated. For
Fastrack software clients: A copy of the invoice will appear in
the document management system.
The system captures the Tracking Number, Invoice No., Invoice
Date and Invoice Due Date as well as auto populates the product
related fields including pricing.
Purchase Order Transaction Daily
The Purchase Order History screen shows all captured data from
the 855 and 810 Response files.
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